Privacy Policy
The Circle Partnership Limited
Last updated: July 2026
Introduction
The Circle Partnership Limited (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal information responsibly.
This Privacy Policy explains how we collect, use, store and protect your personal data when you:
- Interact with us through our website
- Apply for one of our programmes
- Attend our events
- Engage with our mentoring network
- Otherwise interact with our services
The Circle Partnership Limited is the data controller for the personal information covered by this policy.
If you have any questions about this Privacy Policy or how we handle your personal data, please contact:
Email: info@thecirclepartnership.com
What Information We Collect
When you submit an application through our website or contact us about our programmes, we may collect:
- Your name
- Your email address
- Your telephone number
- Employer or organisation details, where provided
- Information submitted as part of a programme application
- Any information you choose to provide when communicating with us
We may also collect and process information relating to mentors and programme contributors, including:
- Names
- Job titles
- Professional biographies
- Photographs
- Business-related profile information voluntarily provided for publication on our website, within programme materials or as part of our programme delivery
We may automatically collect limited technical information when you visit our website, including:
- Your IP address
- Browser type
- Device information
- Website usage information
How We Use Your Information
We use your personal information to:
- Review and assess programme applications
- Communicate with applicants about programmes and opportunities
- Manage participant engagement throughout our programmes
- Deliver mentoring, events and related communications
- Respond to enquiries
- Promote and showcase mentors, speakers and programme contributors
- Improve our services and website
- Comply with legal and regulatory obligations
Where appropriate, we may also contact you about future programmes, events, services or opportunities that we believe may be relevant to you.
You can opt out of marketing communications at any time.
Lawful Basis for Processing
Under UK GDPR, we rely on one or more of the following lawful bases for processing personal information.
Legitimate Interests
We process personal information where necessary to:
- Assess programme applications
- Manage programme participation
- Deliver mentoring and development programmes
- Communicate with applicants, participants, mentors and contributors
- Promote our programmes and services
- Improve and develop our services
Consent
Where required by law, we will obtain your consent before sending marketing communications or processing information for specific purposes.
Legal Obligations
We may process personal information where necessary to comply with legal or regulatory requirements.
Mentor and Contributor Information
We may collect and publish professional information about mentors, speakers, coaches and other programme contributors, including:
- Names
- Job titles
- Biographies
- Photographs
- Business-related profile information
This information is provided voluntarily and is used to promote our programmes, recognise contributor involvement and help participants understand the experience and expertise of those supporting our work.
We will only publish information that has been provided to us directly or approved for use by the individual concerned.
Individuals may request updates or corrections to their published information by contacting info@thecirclepartnership.com.
Who We Share Your Information With
We do not sell personal information.
We may share personal information with trusted service providers who help us operate our business and deliver our programmes, communications, events and community services, including:
- Microsoft 365
- Microsoft Teams and Microsoft Teams Webinars
- Circle.so
- MailerLite
These providers may process personal information on our behalf and are required to protect it appropriately.
Where payments are made through third-party platforms such as Stripe, payment information is collected and processed directly by those providers in accordance with their own privacy policies.
International Data Transfers
Some of the service providers we use may process information outside the United Kingdom.
Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place and that personal information is protected in accordance with applicable UK data protection laws.
How Long We Keep Your Information
We keep personal information only for as long as reasonably necessary for the purposes for which it was collected, including:
- Assessing programme applications
- Managing participant records
- Delivering programmes and mentoring activities
- Meeting legal, accounting and regulatory requirements
- Maintaining historical programme records where appropriate
When personal information is no longer required, we will securely delete or anonymise it.
Data Security
We take appropriate technical and organisational measures to protect personal information against unauthorised access, disclosure, alteration or destruction.
However, no method of electronic transmission or storage can be guaranteed to be completely secure, and we cannot guarantee absolute security.
Your Rights
Under UK data protection law, you may have the right to:
- Access the personal information we hold about you
- Correct inaccurate personal information
- Request deletion of your personal information
- Restrict how your information is processed
- Object to processing carried out on the basis of legitimate interests
- Request the transfer of your information in certain circumstances
- Withdraw consent where processing is based on consent
To exercise any of these rights, please contact:
Complaints
If you are unhappy with how we have handled your personal information, we would welcome the opportunity to address your concerns first.
You also have the right to make a complaint to the Information Commissioner’s Office (ICO).
ICO website: https://ico.org.uk
Third-Party Websites
Our website may contain links to external websites.
We are not responsible for the privacy practices, content or security of third-party websites and encourage you to review their privacy policies before providing any personal information.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements or business practices.
Any updates will be published on this page, and the revised version will take effect from the date shown at the top of this policy.
